HCM End‑to‑End Process (Hire → Retire)

 

Oracle HCM Cloud – End‑to‑End Process (Hire → Retire)

   This blog explains the end-to-end Oracle Fusion implementation process covering the complete employee lifecycle—from Hire to Retire.

 Think of Oracle HCM as one continuous lifecycle of a worker and below are the all steps end to end

The Hire-to-Retire journey in Oracle Fusion HCM is a fully integrated lifecycle—not isolated modules.

Each stage feeds into the next, creating:

• Seamless data flow
• Strong compliance controls
• Real-time reporting
• Improved employee experience
• Reduced manual effort

A successful end-to-end Oracle Fusion implementation ensures that every phase—from recruitment to retirement—is configured, integrated, and optimized to support both business objectives and employee growth.

 

Hire → Onboard → Manage Employee → Pay → Develop → Move → Exit

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1. Workforce Planning & Hiring (Recruitment → Offer → Hire)

Modules

• Oracle Recruiting Cloud (ORC)
• Core HR

Process Flow

1. Workforce planning
• Manager identifies vacancy
• Position and headcount approved
2. Job requisition creation
• HR creates requisition (job, grade, location, salary range)
3. Candidate application
• Candidates apply via career site
4. Interview & selection
• Interviews, feedback, selection
5. Offer management
• Offer letter generated and accepted
6. Hire record creation
• Candidate converted to worker in Core HR

Example

A Consultant is hired in USA Location. Once the offer is accepted, Oracle automatically creates:

• Person Number
• Assignment
• Job, Grade, Department
• Start Date
• Few PII mandatory details also create

✅ Output: Worker record created in Core HR

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2. Onboarding (Pre‑Hire to Day‑1 Readiness)

Modules

• Core HR
• Journeys / Onboarding
• Security & Integration

Process Flow

1. Pre‑boarding
• Personal details, documents, bank info
2. Manager tasks
• Laptop request, access request
3. IT integration
• User account created with other system for signal sign(AD / IAM)
4. Day‑1 readiness
• Worker active in system

Example

Before Day‑1, the employee uploads PAN, Aadhaar, bank details and completes policy acknowledgements.

✅ Output:

• Employee becomes Active
• Access provided
• Ready for payroll

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3. Core HR Management (Employee Lifecycle)

Modules

• Core HR
• Security
• Workforce Structures

Key Activities

• Job change
• Promotion
• Transfer
• Department change
• Global Transfer
• Location change
• Contract updates

Process Flow

1. Manager submits change
2. Approval workflow
3. Effective‑dated update
4. Downstream impact (payroll, security, reports)

Example

Employees are promoted from Analyst to Senior Analyst effective 1‑Apr.

• New grade applied
• Salary revised
• Security roles updated

✅ Output:

• Clean audit trail
• Historical data retained

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4. Time, Absence & Attendance

Modules

• Time and Labor
• Absence Management

Process Flow

1. Employee applies leave
2. Manager approves
3. Balance updated
4. Payroll impact calculated

Example

Employee applies 4 days Earned Leave.

• Leave balance reduced
• Payroll deducts correctly if unpaid

✅ Output:

• Accurate attendance
• Correct payroll inputs

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5. Payroll Processing (Pay → Statutory → Payslip)

Modules

• Payroll
• Fast Formula
• Costing

Process Flow

1. Payroll run initiated
2. Earnings calculated
3. Deductions applied (PF, tax, insurance)
4. Validation & approvals
5. Payslip generation
6. Bank transfer

Example

Monthly payroll run:

• Basic + HRA + Allowances
• PF + Professional Tax deducted
• Net pay credited to bank

✅ Output:

• Payslips
• Accounting entries
• Compliance reports

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6. Performance & Talent Management

Modules

• Performance Management
• Goals
• Learning
• Succession

Process Flow

1. Goals assigned
2. Continuous feedback
3. Performance review
4. Rating & calibration
5. Career planning

Example

Employee completes annual appraisal:

• Goals rated
• Manager feedback
• Promotion recommendation raised

✅ Output:

• Performance scores
• Talent visibility
• Career progression

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7. Compensation & Rewards

Modules

• Compensation
• Salary Review
• Bonus Plans

Process Flow

1. Compensation cycle launched
2. Budget allocated
3. Manager proposes increments
4. HR approval
5. Salary updated

Example

Annual increment cycle:

• 10% hike approved
• Effective next month
• Payroll automatically picks up new salary

✅ Output:

• Controlled compensation
• Audit‑compliant changes

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8. Integration with Other Systems (IAM, Finance, Reporting)

Common Integrations

•  IAM/ Active Directory (Joiner–Mover–Leaver)
• Payroll banks
• Finance (GL)
• External reporting tools

Process Flow

1. Worker change occurs in HCM
2. Data sent via:
• Reports
• APIs
• Atom Feeds
3. Target systems updated

Example

Employee termination:

• IAM/AD access removed
• Finance notified
• Payroll final settlement triggered

✅ Output:

• Secure access control
• Data consistency

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9. Exit & Off boarding (Leaver Process)

Modules

• Core HR
• Payroll
• Security

Process Flow

1. Resignation submitted
2. Approval workflow
3. Last working day updated
4. Final settlement
5. Access revoked
6. Status changed to Terminated

Example

Employee resigns effective 30‑Jun:

• LWD(Last Working Day record) recorded
• Full & final payroll processed
• Experience letter issued.

✅ Output:

• Clean exit
• Compliance maintained

 If you have any queries, please reach out to sathwikhcm@gmail.com.